Content and Purpose

This is the document description regarding public access to documents as per Section 28 of the Act on Information Management in Public Administration (906/2019), aimed at facilitating requests for information from the municipality of Janakkala.

The description includes information about case registers, data resources, information systems, data collections, and data groups. 

Everyone has the right to obtain information from a public authority’s document, which is public (621/1999). Most documents of Janakkala municipality are public. However, documents may also contain confidential information. There is always a basis for confidentiality from public law or other legislation. Additionally, a party involved has the right to obtain information concerning themselves. 

Case Register and Decision-Making System

According to Section 25 of the Information Management Act, municipalities must maintain a case register for matters under consideration by and previously handled by the authority, which records information about the matter, processing, and documents.

You can explore the latest agendas and minutes from the council, municipal board, and committees at the following web address: https://janakkala.tweb.fi/.

Grounds for Requests 

Documents or other information from the municipality can be requested from the case register or information system using the following grounds: 

• name of the document or matter 
• diary number (case number) 
• property identifier 
• person’s name (e.g., client or decision-maker) 
• personal identification number 
• stages of the matter’s processing and decisions made therein 
• matters recorded in the task-related process
• initiator of the matter 
• decision-maker 
• preparer 
• date

Submitting an Information Request

Document and information request form.

Data Resources

Personal registers included in data resources are described in the privacy statements.

The privacy statements indicate

• purpose of use of personal data
• contact details of the person responsible for the register
• information contained in the register
• use of data
• regular sources of data
• information systems used for data maintenance
• to whom data can be disclosed

Information Services and Data Disclosure

The municipality of Janakkala provides information services in various ways through its website and various transaction and service operations. Below are key services and links to their respective web pages.

• Electronic agendas, minutes, and decisions of officials – the page publishes agendas and minutes of the entities and visible decisions made by officials
• Document and information request form – on this page, you can request copies or information from documents or request to view documents
• Document and information requests related to health and social services to the Kanta-Häme welfare area Oma Häme.

Additional Information

The Janakkala municipal registry office can provide assistance regarding the responsibilities of various municipal authorities and the materials to be retained. The registry office receives documents, electronic messages, feedback, and initiatives addressed to the municipality of Janakkala. Matters initiated and related documents are recorded in the electronic case management system of the registry office. Information about the processing stages and decisions can be inquired at the registry office. 

The service office Lyyli provides general advice and guidance on the services of the municipality of Janakkala at p. 03 6801 225.